Managing EnrolmentsThis information is provided for U3A Tutors as advice on how to avoid excessive enrolments.
Members can use the Re-Enrol feature to re-enrol in a continuing class from their Member Dashboard. Tutors can still use the Roll Class feature, and it is best to do so this week before enrolments open. Members can also enrol through Class Search, or contact the Tutor directly.
If you wish to block online enrolments from new class members, you can set Class Full as described below. Please do so only if you unable to accept new enrolments.
You can limit enrolments through these steps:
1. Log in to the website
2. Select Classes Taught from the side menu, select your class for the upcoming or current term, then select Change Subject Details.
At the bottom of the page you will see two options Class Full and Class Size Limit. You should always set one option or the other, preferably prior to enrolments opening for the next term. (Enrolments open two weeks before the end of the previous term). You can also set a class Inactive or show it as a Zoom class.
If you tick this box, only existing class members can enrol online. However, you can choose to manually add new class members using the Class Enrolment option. The Class Full option is mainly intended for "continuing" classes where prior attendance is necessary. Please note that inserting the words "Class Full" in your class description has no actual effect other than advisory. The database system will automatically include appropriate warnings about full classes in the published class information, so you do not have to include such information in your class description.
Class Size Limit
Setting a limit in this box will allow online enrolments up until the point where total enrolments have reached the limit. Room size is one factor that will determine how many students you can accept. For City Campus classes, you will find suggested limits for the various rooms on the public Tutors Page (scroll down to City Campus Room Capacities). Remember that actual attendances are usually less than enrolments, so allow a higher number of enrolments depending on your past experience with the class. During the Coronavirus lockdown, class sizes are more arbitrary.
If you accept more students than your allocated room can hold, you usually won't be able to obtain a larger room in the same timeslot as most City Campus timeslots are already at capacity.
You may set a class to Inactive status. This means that classes are temporarily not currently being conducted, but members may still enrol on the understanding that classes will resume when possible. This explanation is displayed in Class Search.
You may set a class as running with Zoom videoconferencing. This information is displayed in Class Search.
If you don't currently have a tutor login username and password, or have lost your password, you can obtain one using Website Registration (this option is on the lower grey menu on the website).